Treasurer / Trustee for The Physics Room Trust

Position Type: Volunteer position with some paid work
Term: 2 years, renewable annually thereafter
Location: Ōtautahi Christchurch
Time commitment: Approximately 3-5 hours per month including attendance at six board meetings annually; sign-off of monthly financial expenditure; occasional ad hoc financial queries

Based in central Christchurch since 1996, The Physics Room is a non-profit contemporary art space dedicated to developing and promoting contemporary art and critical discourse in Aotearoa New Zealand. Governed by a board of Trustees, we are looking for a financially trained candidate with an interest in the arts to join the board as Treasurer.

The Physics Room Trust is responsible for the stewardship and future wellbeing of the organisation. Trustees should exercise leadership, enterprise, integrity, and commitment. They should follow established tikanga and protocols and maintain best practice principles to preserve trust, transparency, and to assure the Trust’s continuing and lasting posterity.

Because the board is ultimately accountable for the financial wellbeing of the organisation, Trustees are required to pay close attention to the financial condition of the organisation. The Treasurer plays an integral role in overseeing the organisation’s finances, working alongside the Director and the Business Manager to review and advise on budget management and reporting requirements.

The board is seeking a Chartered Accountant with at least two years professional experience and a working knowledge of accounting software Xero. Experience with fundraising and public sector financial compliance would be a benefit. A candidate who is based in Ōtautahi Christchurch is preferred.

We encourage candidates with or without prior board experience to apply, as board induction and training will be provided for the successful candidate. Pastoral support is also provided by a seasoned board of trustees.

Key Duties & Responsibilities
  • Ensure good fiscal management and planning, decision-making within budgets, and oversight of finances at a governance level as well as general involvement in board decisions 
  • Review and advise on financial reporting to major funders Creative New Zealand and Christchurch City Council, as well as the Charities Commission
  • Review and advise on major financial work undertaken by the Director and Business Manager including preparation of the annual budget, annual accounts, and GST Returns
  • Ensure that the appropriate financial statements are reviewed, understood, and signed off at bi-monthly board meetings
  • Visit the office to sign-off on expenditure prior to the 20th of each month
  • Have the ability to sign-off on expenditure remotely, if required
  • Provide occasional professional guidance for operational staff on financial matters
  • Prepare annual accounts with an external auditor and the Business Manager at a pre-agreed rate for delivery and manage board sign-off of annual accounts
Key Working Relationships
  • Board Chairperson, Secretary, and other Trustees
  • Director and Business Manager
  • External Auditor
How to apply

Applications should include a CV and a short statement (2-3 paragraphs) outlining your interests and experience relevant to the role. Please email your application to Director Jamie Hanton at jamie@physicsroom.org.nz with the job title in the subject line.

If you have any questions about the position or application process, please contact Jamie via email.

Applications close midnight Sunday 21 June 2020.

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